Administrative Assistant

INSTABUILT is a modular construction company located in Millosheve – Prishtina, and we specialize in providing custom-built panelized/modular construction. The vision of the company is Instantly Built – InstaBuilt. Advanced Insta construction systems 1 unit, 2 pieces assembled in under 3 hours.

Great Design, Sustainability, Affordability, Quality, Manufacturability, Logistic distribution, Assembly, and Serviceability are our core values.

We are currently looking for talented individuals to join our team in our Innovation Center which is about connecting People, Technology, and Ideas for a better future, and helping us continue to provide quality modular construction services to our customers.


Administrative Assistant

Duties and Responsibilities:

  • Greet and direct visitors, answer telephone inquiries and handle inquiries in a courteous and professional manner.
  • Ensuring maintenance of office supplies, including inventory control and working with contracting companies to ensure adequate levels of needed supplies at all times.
  • Coordination of work to prepare/submit reports to other departments.
  • Ensuring the confidentiality and security of registers and file systems.
  • Coordinating schedules, organizing meetings, distributing memos and reports and ensuring that everyone is informed of necessary company news and information.
  • Acceptance of electronic and printed mail and organization of distribution among the relevant departments.
  • Organization of official travel and necessary reservations.
  • Translations of documents and other articles relevant to the scope of the company.
  • Use of copying equipment, fax, printers or other necessary equipment.


  • Bachelor’s degree or equivalent.
  • Proven work experience in reception/administration.
  • Excellent written and verbal communication skills in the English language.
  • Knowing a German language is a plus.
  • Competency in Microsoft applications including word, excel, power point, outlook.
  • Excellent organizational and time management skills.
  • Ability to fulfill tasks and jobs in a very dynamic environment.


All interested candidates can apply by sending the CV to the e-mail address: and the position for which you are applying must be mentioned in the subject line.

The last date for application is 20.03.2023. Only selected candidates will be contacted.